TVF Executive Director Detailed Job Description & Posting

Posted by on Dec 11, 2017 in Uncategorized | 0 comments

TVF EXECUTIVE DIRECTOR DETAILED JOB DESCRIPTION & POSTING

OVERALL DESCRIPTION

The Teton Valley Foundation (TVF) Executive Director (ED) has strategic and operational responsibility for TVF staff, programs, mission alignment, fiscal sustainability, and organizational development. It is the ED’s job to provide guidance and leadership for managing both current operations and facilitating long-term strategic goals.  This includes supporting the Board of Directors, supervising staff execution of programs, future program development, ensuring appropriate fiscal management, being the public “face”/primary communications link to the community, and fostering healthy relationships with donors, volunteers, and partners.

 

KEY RESPONSIBILITIES

Facilitate board relations and provide support to the board. Create systems for long-term organizational functionality and sustainability. 

  • The ED is hired by the Board of Directors and is responsible to the entire board, but the ED reports directly to the board chair or vice chair that the ED meets or communicates with regularly.
  • Serves as the principal advisor to the TVF Board of Directors in its effort to achieve the TVF mission, which includes making policy or program recommendations.
  • Work with the TVF board to recruit, train, and support new board members.
  • Keep the TVF board regularly informed on important issues or updates about TVF operations, highlighting both achievements and concerns.
  • Prepare board documents for monthly board meetings and work with the board chair/committee chairs to set the agenda.
  • Act as the sole liaison between board members and staff.
  • Serve as an ex-officio member on all board committees.
  • Ensure training or strategic planning opportunities take place for the board, ED, and staff
  • Ensure accurate record keeping and preservation of institutional knowledge including governance, policy changes, bylaws, minutes, agendas, etc. by staff, ED, and board members as appropriate.

Oversee Fundraising, Sponsorship Recruitment, Grants and Donor Stewardship

  • Work with Fundraising Committee to develop, supervise, & attain fundraising goals.
  • Takes lead role in execution of fundraising strategy.
  • Act as facilitator to help board meet fundraising commitments by providing materials, guidance, and training as necessary. Work with board chair to ensure board commitments are being met.
  • Maintain or grow current sponsorship levels by recruiting and contracting new sponsor partners to support our primary programs.
  • Ensure execution of sponsor program with support from staff including designing sponsor levels, communications, invoicing, operations, contracts, payment compliance, etc.
  • Work with the board to recruit and cultivate prospective new donors.
  • Apply for grants and/or work with contract grant writer and/or staff to research, apply, and comply with prospective grants.
  • Maintain relationships with existing donors and nurture them to preserve long-term partnerships and increase contributions.
  • Design events with board and staff support that facilitate contributions and/or donor relations. Supervise staff in the execution of those events.
  • Establish and implement donor stewardship initiatives with support from staff and board.
  • Responsible for developing and implementing the strategy and activities for maximizing contributions to TVF during the annual Tin Cup Challenge.

Provide operational oversight and guide future program development

  • Overall responsibilty for the development and implementation of all programs and events developed and presented by TVF.
  • Attend and support staff with programs or events that require ED presence. While program execution is often a staff-level primary responsibility, a small nonprofit requires that ED stays involved, understands, and executes program level tasks as needed.
  • Facilitate the design, development, and/or implementation of new programs as appropriate
  • Review current programs periodically and guide staff on how to modify for improved outcomes.
  • Responsible for operational and program oversight – ensure that staff are initiating operations in a timely, efficient, and successful manner and have the resources to do their jobs.
  • Make new program recommendations or modifications to the board to ensure mission alignment.
  • Work with staff to establish priorities and ensure programs are being executed efficiently and meet program goals.
  • Work with the Rink Committee and contract providers to oversee appropriate execution of all capital improvement projects.

Hire, supervise, support, evaluate, and develop program staff  

  • Manage and empower staff by building an organizational culture that attracts, sustains, supports, and motivates a committed and talented team of staff members.
  • Draft and update personnel policies and ensure they are clear and well communicated.
  • Recruit, hire, train, manage, develop, and/or fire staff.
  • Identify and deal with personnel matters quickly, fairly, and effectively.
  • Conduct periodic staff meetings and work with staff to develop work plans, objectives, and prioritization of workload as necessary.
  • Prepare formal performance reviews either annually or bi-annually depending on the position.
  • Make salary recommendations to the Board of Directors.
  • Oversee clear volunteer program guidelines and expectations, and support program staff with volunteer management as needed.

Responsible for managing annual operating finances and budget alignment

  • Create annual budget—with Finance Committee oversight—to present to board for approval.
  • Prudently manage resources within budget guidelines and inform the board of any large deviations.
  • Work w/ treasurer & contract accountant to provide reports and financial analysis at monthly board meetings.
  • Oversee staff that is responsible for their own budgets or expense purchases.
  • Work with accountant and oversee program staff to ensure accurate coding, bill payment, etc.
  • Ensure timely payment from sponsors, vendors, etc.
  • Work w/ accountant and the board chair to make sure that financial decisions and record keeping are compliant with our legal obligations as a 501c3
  • Work with Rink Committee to ensure budget alignment and oversight for all capital improvement projects.

Direct marketing and communication efforts that foster community awareness and engagement. Facilitate partnership development and help manage ongoing relationships.

  • Serve as the primary spokesperson and figurehead for the organization, or delegate as appropriate.
  • Represent TVF with integrity, enthusiasm, accuracy, and professionalism during one on one interactions, written communication, community events, and with the media.
  • Work with the Marketing Committee to guide the organization’s marketing priorities and oversee the implementation of that strategy with staff support.
  • Supervise and support program staff in maintaining and updating communication mediums including the TVF website, Facebook, email, op-eds, brochures, etc.
  • Actively seek and promote opportunities to educate the community about TVF’s mission & programs in order to promote healthy public relations and involvement.
  • Interface with the public, city and county officials and other non-profit organizations as required.
  • Generate positive and collaborative relationships and communication with stakeholders including volunteers, program participants, government entities, and the community at large.
  • Provide staff oversight for events such as “friend raisers” that further our mission and build partnerships or enhance community relations.
  • Support staff in nurturing a robust volunteer program.
  • Work with the Teton Valley Youth Hockey Parents Committee to ensure quality programs and effective communication.

QUALIFICATIONS

The Executive Director will be committed to, and show a strong passion for, the Teton Valley Foundation’s mission. All candidates should have proven experience and excellent skills in leadership, communication, relationship management, multi-tasking, financial budget preparation and oversight, fundraising, strategic planning, staff supervision, program implementation and organizational development. Concrete demonstrable experience and other qualifications include:

  • 4-year college degree or higher and 3+ years prior professional management experience.
  • Experience with standard budget preparation and oversight and financial record keeping practices.
  • Excellence in organizational management with the ability to set and achieve strategic objectives.
  • Unwavering commitment to quality programs.
  • Prior program design, management, and execution experience.
  • Experience supervising and managing multiple staff.
  • Background in fundraising and donor cultivation and stewardship.
  • Familiarity with nonprofit sector preferred – specifically past experience working with a Board of Directors and the ability to cultivate new relationships and maintain existing ones.
  • Excellent written and verbal communication skills; a clear communicator with versatile interpersonal skills.
  • Ability to work occasional weekends and evenings for special programs and meetings.
  • The ability to independently manage multiple projects and timelines at the same time.
  • Ability to work effectively in collaboration with diverse groups of people.
  • The ability to simultaneously be detail oriented and facilitate big picture objectives.
  • Self directed – the E.D. will be given broad goals or areas of responsibility and will be required to set their own tasks, strategies, and tactics to achieve outcomes.
  • Passion, integrity, positive attitude, adaptable, motivated, solution oriented, critical thinker, mission driven, dedicated, and the ability to prioritize.

STATUS, SALARY, & BENEFITS 

  1. Status: Full-time, Exempt Employee
  2. Salary Range: $52,000 to $58,000 annually, DOE.
  3. Health Insurance: A $400 per month stipend will be provided.
  4. Retirement: 3% of base salary.
  5. Paid Time Off: 3 weeks annually (vacation and sick leave combined).
  6. Holidays: 10 days annually.

TIME TABLE & DETAILS

  1. The position posting closes at 5:00 p.m. MST on Friday December 29, 2017.
  2. Interested applicants are requested to go to the Teton Valley Foundation Website at www.tetonvalleyfoundation.org for a detailed description of the job duties and responsibilities for the Executive Director’s position.
  3. Interested parties should submit letters of interest, resumes and references electronically to: info@tetonvalleyfoundation.org.
  4. Interviews will commence on Monday January 8, 2018 in the Teton Valley Foundation offices at 217 S. Main St. Victor, ID. 83455.

 

 

 

 

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